Both paths
How an engagement runs
Two paths, and the same rule on both. We do not only advise. We execute. You make the decisions, and you sign.
On a public-buyer file
Internal bottlenecks slow down critical acquisitions. The steps below are how a buyer-side file is usually carried. They are not a claim that every file uses every step.
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Hear the requirement, the authority, and the date
What is being bought, who can approve it, and when a decision is actually needed. A federal department, a Crown corporation, a province, a territory, and a municipality do not share one authority path. The file starts by naming the one it has.
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Set the path
Instrument, trade-agreement coverage for that buyer, security, and whether Treasury Board authority is required. The commodity, whether technology, professional services, construction, goods, or another requirement, shapes the path. It does not change who decides.
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Draft the documents the file will be judged on
Strategy where it is needed, the statement of work, the evaluation grid, and the TB submission when there is one. These are the documents drafted to withstand CITT scrutiny.
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Support evaluation in the role the department assigns
The published record does not say whether that is a seat on the committee, help with consensus, or the grid and the written record only. See the buyer FAQ.
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Leave a record
What was asked, how it was scored, and why the recommendation follows. The buyer keeps the award decision.
On a supplier file
No supplier method is published beyond the services themselves. The steps below describe that work. They do not add a result.
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Read the solicitation against the real company
The documents, the amendments, and the experience the company can evidence. Not the experience it wishes it had.
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Recommend whether to bid
A no-bid is a complete answer when a mandatory cannot be met.
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Build the compliance matrix
Every mandatory and every rated criterion, mapped to a place in the draft or to a gap.
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Draft or revise to the order of the grid
Evaluators score what they can find. The writing follows their order.
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Check every mandatory against the final package
Amendments included. Certificates as requested. Pricing basis as specified. The supplier signs off on the final bid. When required, the practice can also submit it.
What each side keeps
| Item | Public buyer | Supplier |
|---|---|---|
| You bring | The requirement, the mandate, and the decision rights. | The solicitation, the amendments, and the company's real experience. |
| We do | Strategy, documents, evaluation support, TB submissions, and governance. | Bid strategy, writing or review, a compliance check, and submission when the supplier needs it. |
| You keep | The approval, the award, and the accountability. | The bid decision, the signature, and sign-off on the final bid. |
What not to send
Classified information. Another company's bid. Evaluation material from a live file you are not allowed to share. A first note can be short and unclassified: who you are, which organization, which path, and the date that matters.
Who does the work
The practice is a senior-level team, with 15+ years of experience. Two team members hold federal security clearances, one at Top Secret. One expert consultant delivers the operational output of a full internal unit. Marco Pelchat holds the CMC, PMP, and PMI-ACP designations.
Conflicts
We never work for both sides of the same procurement. Name the buyer and the solicitation at the start so the file can be screened.
Buyer file: contact the practice and say you are the buyer. Supplier file: contact the practice and say you are bidding. Direct channel: marco@getprocurement.ca or 613-315-7390.